Exhibitor Terms and Conditions

We know, it's that boring legal stuff, but afraid we have to have it.
  1. Definitions TERMS AND CONDITIONS
    1. ‘You’ means the individual, partnership, company or other body named in the booking form that wishes to exhibit at the Exhibition.
    2. ‘We’, ‘Us’ or ‘Our’ means Lockexpo Ltd.
    3. ‘Contract’ means this agreement between You and Us for the hiring of space at the Exhibition, including these terms and conditions, the stand prices and stand booking form.
    4. ‘Exhibition’ means the exhibition at the Venue detailed in the Contract.
    5. ‘Venue’ means the location at which the Exhibition is to take place.
  2. Provisional Bookings
    1. All bookings are provisional until the booking form is signed and dated by You and Us, and we receive payment in cleared funds of your 25% booking deposit.
    2. Either You or Us may cancel a provisional booking at any time without penalty.
  3. Payment and Deposit
    1. You shall pay a booking deposit of 25% of the stand price specified in the Contract upon making your booking (the “Booking Deposit”).
    2. Payment is preferred by BACS as this is easier and traceable BACS = Lockexpo LTD – 77-66-26 – Ac 64296568 Lloyds Business account – IBAN GB47LOYD77662664296568 – THIS IS A NEW ACCOUNT
    3. You shall pay the final balance of the stand price and any additional fees (for example, for tables or chairs) by the date specified for such payment in the Contract. This will include the balance of 75%
    4. If You do not make a payment on the date it is due, We may, in addition to all other remedies we have, charge you interest (both before and after judgment) at a rate equivalent to 8% per annum above the Bank of England base rate applying from time to time, or such other rate obtainable in accordance with the Late Payment of Commercial Debts (Interest) Act 1998 if lower. Interest shall accrue on a daily basis until You make the payment (including interest) to Us in full in cleared funds.
  4. Our Responsibilities
    1. We shall organise the Exhibition and provide you with space to exhibit at the Exhibition in accordance with the terms of this Contract.
  5. Your Responsibilities – You must:
    1. Place your stand inside the markers laid out in the Venue. You must not make any adjustment to the positioning of your stand without the prior permission of The organiser or another of Our employees or agents;
    2. Not move any displays or equipment during the Exhibition opening times;
    3. Not use blue tack, pins or sticking tape on the walls or displays in the Venue. Only white tack is acceptable;
    4. Provide us with the contact details for one person who will be operating your stand with whom we may communicate during the Exhibition;
    5. Provide us with details of your staff and visitors who will be attending the Exhibition at least one month prior to the Exhibition. Anyone who has not been notified to us may be refused entry;
    6. Ensure that all staff manning your stand, and all of your visitors, wear a name badge at all times whilst at the Exhibition;
    7. Comply at all times with any rules or code of conduct of the Venue, and take care of all property which is the property of Us or the Venue; and
    8. Not do anything which does, or may, bring the Venue or Us into disrepute.
  6. Insurance
    1. You must have in place a policy of insurance that provides cover for You at Exhibitions, including cover for 3rd Party Liability and cover against the theft of, and damage to, your goods. Upon request You shall provide Us with a copy of your insurance policy so that We may ensure you have complied with the terms of this clause.
  7. Arrangements
    1. We will use our reasonable efforts to provide you with the stand space and location that you require, but this may not always be possible. If We are unable to meet your requirements as specified in the booking form, we will notify you accordingly.
    2. We will notify you of the time at which you will be able to gain entry to the Venue for setting up. Any times that we provide are based upon the information We are given by the Venue, and are subject to change by the Venue.
  8. Cancellation
    1. We may cancel or alter your booking or the Exhibition for any reason outside of our control, If another lockdown is enacted or if the Venue cancels or alters the booking we have with the Venue for whatever reason. If this happens, We will use our reasonable endeavours to arrange an alternative exhibition. If this is not possible, we will endeavour to refund you the cost of your booking.
    2. In the event the exhibition is rescheduled we reserve the right to pass on any reasonable price increases beyond our control
  9. Right to Refuse Entry
    1. We reserve the right to refuse You or any of your staff or visitors entry to the Venue and/or the Exhibition if:
      1. You have not paid the charges due to Us under this Contract or any other contract between You and Us;
      2. We reasonably believe that your presence at the Venue or Exhibition may lead to a breach of the peace;
      3. You have not complied, or we reasonably believe you will not comply, with any part of clauses 5 or 6 of these Terms and Conditions;
      4. We believe that your presence at, or activities during, the Exhibition could constitute or lead to a breach of any civil or criminal law or regulation whatsoever.
    2.  If We refuse You entry under the terms of this clause You shall not be entitled to any refund of the charges You have paid to Us under the Contract.
  10. Indemnity
    1. You hereby indemnify and keep Us indemnified in full against all losses, liability, damages, fines, costs (including but not limited to reasonable legal costs and expenses) claims, proceedings or expenses We incur in consequence of any:
      1. breach by You of these terms and conditions;
      2. action taken by Us to recover sums due to Us from You under this Contract;
      3. any negligent or alleged negligent act or omission by You, your staff or visitors to the Exhibition;
      4. damage caused to the Venue or any property belonging to the Venue by You, your staff or visitors; and
      5. claim by any third party against Us in respect of any acts or omissions, or alleged acts or omissions, by You, your staff or visitors at the Venue or Exhibition.
  11. Exclusion and Limitation of Liability
    1. We shall not be under any liability to You, your staff or visitors under this Contract or any collateral contract for any:
      1. loss or damage to property, valuables or money of You, your staff or visitors to the Exhibition unless such loss or damage is caused by the deliberate or negligent act of one of Our agents or employees;
      2. personal injury to You, your staff or visitors to the Exhibition unless such injury is caused by the deliberate or negligent act of one of Our agents or employees; and
      3. indirect loss and/or expenses, including loss of income, profits or contracts or for any incidental, indirect, special or consequential loss or damage of any kind whatsoever arising and whether caused by negligence, breach of contract or otherwise.
    2. Our maximum aggregate liability to You or any third party, in respect of any contract, whether arising under any indemnity, for any breach of Our obligations under this Contract, negligence or otherwise, shall be limited to the stand price payable by You under this Contract.
    3. Nothing in this Contract or in any other agreement shall exclude or in any way limit either Our liability for fraud or for death or personal injury caused by Our negligence, or any other liability to the extent that such liability may not be excluded or limited as a matter of law.
  12. Miscellaneous
    1. This Contract may not be assigned or transferred by You without Our prior written consent.
    2. If any court or competent authority finds that any provision of this Contract (or part of any provision) is invalid, illegal or unenforceable, that provision or part-provision shall, to the extent required, be deemed to be deleted, and the validity and enforceability of the other provisions of this Contract shall not be affected. If any invalid, unenforceable or illegal provision of this Contract would be valid, enforceable and legal if some part of it were deleted, the provision shall apply with the minimum modification necessary to make it legal, valid and enforceable.
    3. This Contract may not be varied without the agreement of You and Us in writing (including by email).
    4. This Contract shall be governed by the law of England and Wales. The Courts of England and Wales shall have exclusive jurisdiction to settle any dispute which may arise in connection with the Contract.